View session and attendance reports
Every Virtual Emergency Operations Centre (VEOC) session carries two live reports: the Attendance Report, which tracks people, and the Session Report, which tracks the Forum record. All users can pull them from the left-hand menu of the active session; no waiting for the session to close.
Before you start
You need to be in an active session. Both report tabs are in the left-hand menu. Breakout room content in the Session Report is restricted; see below.
Attendance Report
The Attendance Report lists everyone in the session with:
User name
Email address
Status
Position
Last active
Check-in information (see Check in to an incident location)
Phone number
Call Response, with the option to redial any unanswered calls straight from the report
That last column matters mid-callout: see who has not answered, redial them, done.
Session Report (Main Forum)
The Session Report contains every Main Forum entry. From it you can:
Save the report as PDF, XLSX, or DOCX, then print, save, or email it
Open or download any attachment posted to the Forum
Breakout room content (Admin and Super Admin only)
Breakout room information in the Session Report is available only to Admin and Super Admin users:
Show Breakout Room Messages includes the full message history from all breakout rooms in the report.
Breakout room attachments appear in their own sections, named per room (for example, BR2 Attachments). Session Attachments, the Main Forum uploads, remain accessible to non-Admins.
Download Attachments grabs every file shared during the session, automatically organized into folders per source.
Every room is time and date stamped on the record. Private never means off-the-record; see Manage and close a breakout room.
On mobile: the Attendance Report (including location check-ins) and the Session Forum Log are available from the main menu.
After the session closes
Closed sessions keep their reports and add a Usage Report for Administrators. See Access closed-session and usage reports.